How Can I Give a Killer Presentation at Work?Natalia Persin
Have you ever found yourself in a position where you need to give a presentation at work – but you’re nervous, and not sure if you’ll be able to even get up out of your chair, let alone deliver it effectively?
You’re not alone! Presentations can be intimidating, even for the most seasoned professionals.
But with some preparation and a few tricks up your sleeve, you can master this crucial skill and impress your colleagues and higher-ups with ease.
In this blog post, we’ll share some useful tips on how to give a killer presentation at work – and totally crush it.
Why is it So Hard to Give a Great Presentation?
Public speaking is one skill that many people struggle with and dread to even think of. In fact, a fear of public speaking affects up to 30% of the population.
Even those who have experience in communication might still find themselves anxious when faced with the prospect of giving a presentation. It’s not uncommon for people to develop cold feet and nervousness when it comes to giving a great presentation, even if it’s just to their colleagues.
The fear of failure is one of the significant reasons people struggle with giving presentations. This fear can lead to performance anxiety, which makes it hard to concentrate on delivering your message effectively.
Most people also struggle with confidence when giving presentations. The thought of standing in front of a group of people and voicing your opinion can be overwhelming.
In some cases, presentations can be stressful, especially if you don’t have ample time to prepare. You may end up cramming everything into your presentation, which can be confusing for your audience. To avoid this, you need to work hard to plan and manage your time wisely.
How Do You Give a Powerful Presentation?
Ready to rock your next presentation? Here are some tips.
1. Practice, Practice, Practice
Practicing your speech will help you become more comfortable with the content and build your confidence. You can practice in front of a mirror, a friend or family member, or even record yourself to see how you come across.
It’s also important to rehearse your presentation with your support material, such as visual aids like slides. Repetition is key, and the more you go over your presentation, the more familiar you become with the content, the structure, and your delivery.
2. Plan Mentally – But Also Technically
While rote practice of the content of your presentation is essential, a good presentation also requires thorough planning and preparation. Plan your presentation mentally and technically.
This means knowing the core message of your speech, outlining your approach, and identifying key points.
“Technically” means preparing your slides, equipment, and any handouts you may need to avoid technical glitches. Make sure you have a backup plan should any technical difficulties arise.
3. Have a Strong Intro and Wrap-Up
The intro and the wrap-up of your presentation are the key elements that will make or break your presentation.
The intro should grab your audience’s attention while ensuring that they understand the core message of your presentation. You can start with a relevant quote, a surprising statistic, or even a personal story.
The wrap-up, on the other hand, is where you summarize the key points of your presentation, and re-emphasize your core message. Finish with a memorable message or make a call to action that leaves a lasting impression.
4. Use an Outline, But Don’t Read
Have an outline of your presentation to keep you on track. This outline should include your key points and supporting pieces of evidence, ensuring a logical flow of information. However, don’t rely on it completely and don’t read from your notes as you run the risk of sounding too rehearsed or even dull.
Make sure that your presentation flows naturally and you address any potential questions the audience may have.
5. Consider Using Props
Incorporate props to help illustrate your points and make your presentation more engaging.
For instance, if you’re presenting a product, bring in the physical item so your audience can comprehend it. Props can also include handouts, graphs, brochures or other visual aids that can help make your presentation more memorable.
6. Incorporate Storytelling
Our brains are wired to connect with stories. Incorporating storytelling into your presentation can make it more memorable and engaging.
People respond to stories because they motivate us, inspire us, and give us a sense of purpose. Incorporate stories that tie into your presentation’s message for an effective strategy.
7. Keep the Slides Short and Photo-Focused
One of the best design tips for presentations is to keep things short, simple, and visually focused.
Avoid filling up your slides with too much text. Instead, incorporate good-quality images. Images are more memorable than words, and using them will help your audience remember your message.
8. Use a Template
A well-designed layout with a consistent color scheme and font can make your presentation more professional and cohesive. It makes it easy for your audience to focus on the message and less on the aesthetic of the slides.
But you don’t have to start from scratch – consider using a pre-built template to help you.
9. Reflect on the Presentation and Learn from Your Mistakes
After your presentation, evaluate your performance, and learn from your mistakes. Ask for feedback, review your materials, and identify areas for improvement. Reflection is a vital step in refining your skills and becoming a better presenter.
10. Take Pauses
Pausing at certain intervals during your presentation helps you to emphasize important points or create anticipation for upcoming segments. It also allows your listeners to take breaks in between dense blocks of information.
11. Make Sure the Design and Format Are Consistent and Clean
We already mentioned the importance of a photo-focused, attractive presentation – but while it’s easy enough to say that this is important, it can be tough to know what might look good.
When in doubt, keep it simple, and keep it consistent. The format of your slides, visual aids, and other presentation elements should be consistent and visually appealing.
Choose a color scheme that is not too overwhelming and a font that is clear and legible. Visual consistency can help to reinforce your message and keep the audience engaged.
12. Tailor the Presentation to Your Audience
Different audiences require different approaches. Make sure you gear your presentation towards your specific audience and your company culture
For instance, a presentation about financial data for a group of bankers/ professionals may contain more technical data and jargon than a presentation for the general public regarding financial literacy
13. Engage the Senses
As humans, we process information through many different channels. Incorporating elements that engage multiple senses, such as videos, music, or hands-on activities, can help make your presentation more memorable.
Research even shows that long-term memory is increased with high levels of dopamine, so incorporating elements in your presentation that trigger positive emotions can be a powerful tool.
14. Use Real Life Examples
Using real-life examples is an excellent way to make your presentation relatable and engaging. People tend to remember stories better than abstract concepts. Take the time to find relatable examples that illustrate your point.
For example, if you’re talking about the importance of teamwork, you could share a story about a group of people who worked together to achieve a common goal. This will help your audience connect with what you’re saying. Humor goes a long way, too!
15. Reiterate the Main Message at Least Three Times
As humans, we have short attention spans, and it’s easy to get lost in the details. Reiterating the main message throughout your presentation will help people remember what you’re trying to convey.
Repetition is vital in helping people remember what you’ve told them. You can add variations here – you don’t need to say the exact same iteration each time – but make sure you really hammer your key points home.
Rote memorization may seem old-fashioned or outdated, but it’s still an essential component of a powerful presentation.
While it’s important, of course, to make your presentation seem spontaneous and natural, memorizing key phrases or points will ensure that you don’t forget anything important.
Practice, practice, practice! As the saying goes, practice makes perfect. Rehearsing your presentation several times will help you feel more confident and at ease.
17. Avoid Bullet Points
Bullet points may be a good way to organize information, but the fact is that they quickly disengage the audience, leading to distraction and boredom.
Instead, try to use visuals, images, or diagrams to convey your message. If you absolutely must use bullet points, limit the number of points on each slide to ensure that your presentation remains concise and easy to follow.
18. Use Big Gestures
Body language is incredibly important when you’re giving a presentation, so be mindful of how you are positioning your body.
Avoid crossing your arms over your chest, which can make you look disengaged, angry, or even shy or hesitant.
Don’t be afraid to take up space! Use expansive gestures that reinforce your message and create an emotional connection with your audience. Avoid pacing back and forth on the stage or standing behind a podium, as it can make you seem nervous and inhibited. The goal here is to make yourself look large and in charge – confident and ready to tackle the presentation.
19. Follow the 10-20-30 Rule
There’s a common rule in giving presentations that suggests that the best slideshow presentations are less than 10 slides, last no longer than 20 minutes, and use a font size of 30.
This strategy helps condense your information and maintain the audience’s focus without completely inundating them.
Try to structure your presentation in a way that is easy to follow, and avoid cramming too much information on a single slide.
20. Smile – and Breathe.
Your stage presence is just as important as the content of your presentation. Smile and make eye contact with your audience; this helps you connect with them and establishes trust.
Take deep breaths before you start your presentation to calm your nerves and regulate your breathing. Speak at a measured pace and avoid rushing through your presentation.
Get the Help You Need on Your Next Presentation
Giving a stellar presentation takes a lot of preparation and planning, but it’s not impossible. By following these tips, you can ace your next presentation, impress your colleagues and bosses, and achieve your goals. Remember, practice makes perfect – and the tips above can help you be successful.
If you’re still feeling anxious, don’t be afraid to ask for help. The team at iCreatives Staffing will work with you to help you craft effective presentations that resonate with your audience, and can even give you helpful tips for your stage presence.
Remember, knowing the steps toward giving an effective presentation is just one step you need to take to be successful real success awaits the person who actually puts these tips into practice. So remember to practice, practice, practice – and you’ll find that success comes to you with time.